Procard Use - The "Dos" & "Don'ts"
The following minimum conditions/instructions/limitations apply to all Mississippi State University Procurement Card transactions:
- The following items may NOT be purchased using the Procurement Card:
- Services to individuals
- Items on State Contract without approval from Procurement & Contracts.
- ATM cash withdraws
- Radioactive or bio-hazardous materials. Please Note: A few exceptions do exist. For more information, contact the Regulatory Compliance Office.
- Items for personal use or consumption
- Travel or entertainment purchases
- Maintenance agreements
- Gifts, incentives, or awards
- The card holder must obtain itemized transaction receipts for all purchases.
- Sales tax may NOT be charged to the card. All Procurement Card purchases are exempt from state and local taxes.
- A Procurement Card Food Purchases Form must be completed and submitted with itemized transaction receipts for food purchases.
- Back Orders may NOT be charged to the card. You must verify that items are in stock and ready for immediate shipment OR that the purchase will be charged at or after the date of shipment.
- Available budget authority must exist to cover the amount of the purchase.
- All items purchased must relate to a bona fide university purpose.
- The cardholder must ensure prices are fair and reasonable.