Frequently Asked Questions

Q: Where can I print tax exemption information?
A: A link to the Tax Exemption Certificate is provided on the Quick Link Forms page of the Procurement and Contracts site.

Q: What types of items are considered equipment?
A: We recommend that you contact the Office of Receiving and Property for a concise answer to this question.

Q: What items are available on State contract?
A: A link to the State Contracts web site is provided on the Other Links page of the Procurement and Contracts web site.

Q: Can Procurement and Contracts disapprove a requisition?
A: No. Once the department has approved the requisition, it automatically prints in the Office of Procurement and Contracts. If there is a problem with the requisition at this point, it must be cancelled and the process started over. Only the Office of Procurement and Contracts may cancel a requisition.

Q: What account code(s) should I use?
A: A complete listing of available account codes have been provided on the Accounts Payable and Travel web site.

Q: Do I have to buy office supplies from the Office Supply Store?
A: Office supplies are on a competitive bid contract and must be purchased from the Office Supply Store or State Contract Vendor.

Q: What letters of the alphabet is each clerk responsible for?
A: This information is provided on the Procurement and Contracts Staff Listing

Q: How much can I buy before I have to get written quotes or how much before we have to advertise for bids?
A: $5,000 to $50,000 requires two written quotes. Over $50,000 must be advertised and bid. State law requires this.

Q: When do I use a grouping indicator of 1 v M?
A: A grouping indicator of "1" is used when a department wants to pick up a check or on a Prepay order where we send the PO and attachments with the check. A department should use the "M" default when no special handing of the remittance check is necessary.

Q: How do I get a title and tag for a new vehicle?
A: The following steps apply:

  1. Complete an AP/DP form for $5.00 payable to the local tax assessor's office. Make sure and include a note for A/P to call you when the check is ready to pick up.
  2. Take the check and the vehicle identification/description and VIN information to the courthouse and apply for a title.
  3. Make the title out as listed below:
    Mississippi State University - department name (i.e. Entomology)
    P.O. Box 5307
    Mississippi State, MS 39762
  4. Send the copy of the title application to Procurement and Contracts and advise if we need to apply for a tag. Keep a copy of the title application for your records.
  5. When Procurement and Contracts receives the original title, a copy will be forward for your records.
Q: Does my requisition have a PO assigned?
A: Follow these steps to determine if a PO is assigned:
  1. Go to FOIDOCH in Banner
  2. Enter "REQ" as the Doc Type
  3. Enter your requisition number as the Doc Code
  4. Control Page Down
  5. If a P.O. is assigned, the number will appear in the Purchase Order section