The purchase order for Mississippi State University is a consecutively computer numbered form used as the contract for goods and services. The purchase order form is designed to give each person, department, or vendor all the information they need about the contract.
Purchase orders are issued by Procurement & Contracts against properly approved and recorded requisistions originated by the departments. Departments should promptly check their copy of the purchase order against the requisition submitted. Any error or discrepancy should be reported immediately to Procurement & Contracts.
Changes in an issued purchase order must be authorized by Procurement & Contracts. If you need a change made to a purchase order, contact the office of Procurement & Contracts and they will handle the change and notify all parties accordingly.
Correspondence with Vendors
It is University practice that all contracts or correspondence pertaining to negotiations affecting purchases or prospective purchases, and that involve prices, terms, conditions, and delivery shall be conducted by Procurement & Contracts. Further all correspondence petaining to a purchase order which has been placed and which involves prices, terms, conditions, delivery, quantity, substitutions, complaints, or anything whatsoever involving the commitments shall be conducted by Procurement & Contracts. Direct correspondence by a faculty or staff member is accepted practice on all other subject matters, such as availability of specified requirements, technical information, instructional information, request for literature, etc.